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Software Spotlight!

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Note To Readers: Below you find links to what our staff considers to be the best software available in this category. Efforts have been made to assure a good selection while eliminating software that we do not feel is worthy of consideration. If you do not see it listed here you probably should not consider purchasing the product. If our readers or a developer feels that a particular piece of software should be listed please contact us with specifics and we will make every effort to give it our attention and, if worthy, we will include it in our next update.
 

Alphabet4Contacts version 1.00.0192

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TBJ Rating:

 
Shareware  

Updated: 05/10/2005


Alphabet Tabs with Smart filters for
your Microsoft Outlook Contacts folder!

The Alphabet4Contacts toolbar displays an English alphabet tab in both "Address" and "Phone List" Views. The software provides an easy access to your contacts through sorting and filtering them by a selected first letter. This program is not just replacing the standard "Contacts Index", it is a one-click filter that will save your time as a notebook with pre-sorted, filtered, and easily accessible contacts. Sort by contact name, last name, company name, etc. If you are looking for means to save your time, this add-on is for you.

Features:

  • Easy navigation
    The Alphabet4Contacts toolbar displays an English alphabet tab (26 letters, from "a" to "z"), a "123" tab for digits, and an "All" tab (no filter applied), as well as additional buttons: a view changer for switching between the Address Cards and Phone List modes, a filter changer for quick selection of needed filter and an arrow button.
  • Self adjusting
    A one- letter tab can mean one or more letters (for example, “a-b”, “c-d”, … or “a-e”, “f-j“, …), when outlook window is resized. The quantity of tabs can vary from 3 (“All”, “123” and “a-z”) to 28 (“All”, “123”, “a”, “b”, …, z”).
  • Storing option
    If the “Remember selected letter” option is checked, Alphabet4Contacts remembers which letter was selected and which filter was applied last time you were using the folder, so you can see it when you open this folder in MS Outlook next time. These settings will not be lost when the folder is moved or renamed.
  • Easy filtering
    With the filter changer you can sort your contacts by the company name, last name, etc. with just two clicks.
  • Drag and drop
    The location of the Alphabet4Contacts toolbar can be easily changed by dragging it to the left, right, top or bottom border of the window. The same changes can be made from the Options menu, also.
  • Drop- down menu
    The Alphabet4Contacts options can be modified from a drop-down menu accessible by clicking the arrow button on the Alphabet4Contacts toolbar in Outlook or by right-clicking on the toolbar. General information about Alphabet4Contacts and help topics can also be accessed from this menu.
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Auto-Mate Add-in for Microsoft® Outlook®

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TBJ Rating:

 
Shareware  

Updated: 05/10/2005


Imagine starting Outlook® with an empty Inbox every morning!

There's nothing more frustrating than rummaging through a cluttered Inbox full of email messages when you’re looking for specific information. It's easy to let messages pile up in your Inbox and eventually it becomes unmanageable because you don't want to go through each message individually and make a decision on whether to delete it or to leave it alone. 

One of the best things to do to reduce Inbox clutter is after reading a message, either delete it or move it. Leave it in your Inbox only if it needs action. It is also recommended that users create subfolders to file messages by topic or user. This seems like an easy process to follow, but it often becomes a very difficult thing to keep up with.

Pergenex Software comes to the rescue by Auto-Mating your folders! Auto-Mate Add-in for Microsoft® Outlook® can automatically file and delete your mail for you. Sure, you can use Outlook's Rules Wizard to define custom rules for processing messages when they arrive, but sometimes you just need to review these messages in your Inbox before they get filed.

Imagine starting Outlook® with an empty Inbox every morning! Auto-Mate is your personal assistant to help you get and stay organized and be productive.

Key Benefits:

  • Auto-Mate Rules run at periodic intervals during the day. Set actions to occur after messages are older than 15 minutes, hours, days, weeks or even months. You can also choose to act on them immediately as they are received or sent. 
  • Auto-Mate can file your mail for you automatically while you focus on more important tasks. 
  • Spend less time managing email messages. Auto-Mate will help you get organized quickly. 
  • Auto-Mate can clean up after yourself and automatically delete email, it's like having a personal assistant. 
  • Start Outlook® with a clean inbox and organized folder system every morning. 
  • No complex programming, a basic set of rules and folders can be created automatically, then you can build rules at your own pace. 
  • Auto-Mate rules do not interfere with standard Outlook® rules in any way. In fact they can work in conjunction with them! 
  • Overcome the 32K server-based rule limit in Microsoft Exchange. 
  • Simple to install, integrated with Outlook®, and will not change your messages in any way. 
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Autoroute SMTP Version: 1.1

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TBJ Rating:

 
Shareware  

Updated: 05/10/2005


Autoroute SMTP (ARS) is designed for automatic switching between SMTP servers depending on what network you are currently working in. E.g. you have two Internet service providers - FIRST and SECOND. Normally, IP address authorisation is used for SMTP servers, therefore when you are connected to the FIRST ISP you can send mail to any e-mail address from any e-mail address through his mail server (e.g., SMTP.FIRST.COM). In the same way, having established connection with the SECOND ISP you can freely use its server SMTP.SECOND.COM. But not vice versa.

Normally, in that situation user has to get a e-mail address from a free mail server and use its SMTP server to deliver mail, though server of ones ISP ensures much faster and more convenient delivery. The problem is that one has two ISP's. Autoroute SMTP offers solution for that problem. The only thing you have to do is to enter one mail server with address localhost (or 127.0.0.1) in your mail client settings. Then, the mail client will establish connection with Autoroute SMTP, and Autoroute SMTP will automatically switch it to the right server.

To choose the right server, Autoroute SMTP compares your IP address to IP addresses of SMTP servers you have entered and chooses one that is located in your sub-net. If no server was found, Autoroute SMTP can use server your specified in the settings. You can also disable automatic server detection, or even choose a mail server in automatic mode yourself from the list you have created by clicking the "Next >>" button.

With Autoroute SMTP you always can easily show the way to your letters.
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Bells & Whistles for Outlook v2.5

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TBJ Rating:

 
Shareware  

Updated: 05/10/2005


Save time when sending email replies!
Bells & Whistles for Outlook can greatly enhance your productivity on handling email replies. By automatically adding personalized greeting text to every email reply, it will save the time you would normally spend on manually typing email reply introductions. 

Create quick mail merge sessions!
Mail merging has never been easier. Make your mass emails look personal by simply adding the desired contacts to the BCC field of your email message and Bells & Whistles will generate an individual message for each BCC address. 

Write your emails faster!
Using the quick text templates, you can pre-define and quickly insert your favorite text blocks, so you don't have to type the same text ever again. 

Easily keep the track of every email thread!
By automatically numbering replies per subject and adding tracking IDs to each discussion thread, Bells & Whistles will make your life easier when you have to manage many emails, like service support issues or customer tracking.

Moreover, Bells & Whistles can add time and date stamps to emails and it can append file names of previously attached files on each email thread, giving a professional look and feel to your outgoing email messages. 

Never look like an amateur!
By mistake, did you ever forget to add a file attachment or did you ever sent an email without a subject? Not anymore: Bells & Whistles for Outlook will notify you before you send the message, if the email subject is blank or if you forgot to add an attachment. 

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DeskLook 3.2

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TBJ Rating:

 
Shareware  

Updated: 05/10/2005


Put Outlook data straight on your desktop!

DeskLook is a program that reads data directly from your Outlook and displays them on the desktop which becomes interactive. It resembles Outlook Today data view with addition of a calendar for three months: current, next, previous. 

Appointments in the calendar list are displayed according to the setting in Customize Outlook Today and the same goes for tasks in tasks list and folders in messages list. Everything is interactive, e.g. you can double click on an appointment directely on the desktop to get it opened in Outlook; or double click on contacts link to bring up Outlook Contacts. 

DeskLook offers two data views, fixed central and customizable side bar, in three different styles with changeable transparency, and works even if Outlook is not started so you will have your data available all the time. You can easily hide data without exiting the program if that is necessary or use special option to hide data automatically when computer is locked. 

DeskLook is able to start your Outlook so you can use its launch on startup option to have both programs automatically started each time you switch on your computer. In addition, the program features an option to popup central data view temporarily on top of the screen, it displays current day of the month in the system tray and you can explicitly choose between 12/24h time formats.

  • Outlook appointments, tasks and messages on your desktop
  • Full desktop interactivity
  • Three months calendar along with Outlook data
  • Three different styles to choose from and two data views: central and side bar
  • Current day of the month number in the system tray
  • Launch on startup
  • Popup data option for quick central data view
  • Transparency for smooth blending with wallpaper image
  • Hides data automatically on desktop lock (Windows 2000/XP only)
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Duplicates Remover for Outlook v1.0

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TBJ Rating:

 
Shareware  

Updated: 05/10/2005


Duplicates Remover for Outlook is powerful and flexible tool intended for search and processing of duplicates in Microsoft Outlook folders. Program process contacts, notes, tasks, journal and calendar items in Microsoft Outlook folders.

You can use Duplicate Remover for Outlook to find duplicates both in one folder and in different folders. A duplicate found could be: marked with flag, deleted, copied or moved to any folder you choose.

Priority system in add-in is used when you search duplicates across several folders. Using the priority system, you can specify, for example, that of the two identical items stored in the folders "Important Letters" and "Temporary Folder", it is the item from the temporary folder that should be considered duplicate and needs to be deleted (marked, moved).

Action over a duplicate:
  • Mark with the flag - the duplicate will be marked with the flag ; 
  • Remove the flag - the flag will be removed; 
  • Move to folder... - duplicate found will be moved to the duplicate folder specified below; 
  • Copy to folder... - duplicate found will be copied to the duplicate folder; 
  • Copy to folder and mark with the flag... - duplicate will be copied to the duplicate folder and marked with the flag in its current location. 
  • Delete (move to Deleted Items folder) - duplicate will be moved to the Deleted Items folder. 
  • Delete permanently - duplicate will be deleted permanently (bypassing the Deleted Items folder). 
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eAnnouncer v1.7

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TBJ Rating:

 
Freeware  

Updated: 05/10/2005

eAnnouncer is an Outlook add-in for sending individual, personalized, emails to your mailing list. Send personalized emails to your newsletter subscribers, customers, or other contacts.

-­ Compose message in Outlook
-­ Send each email individually
-­ Mail merge to personalize
-­ Reduce spam filter blockages
-­ Adjustable sending rate
-­ Send from any email account
-­ Text or HTML messages
-­ Attachments and embedded images
-­ Adjustable character encodings
-­ Ad-free emails

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Mail Storage Guard version 1.2.2

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TBJ Rating:

 
Shareware  

Updated: 05/10/2005


Mail Storage Guard is an extension for Microsoft Exchange 2000/2003 and IIS SMTP servers, designed to protect your mail server from unneeded promotional mail (spam), prevents mail relaying, mail bombing and NDR attacks. The protection is realized both on the level of SMTP protocol and on the level of message delivery to storage.

Mail Storage Guard is easy to install and set up, so no special training is necessary either for user or for your administrator. Mail Storage Guard is fully integrated with Microsoft Exchange Server. 

Mail Storage Guard process all incoming emails which comes to your SMTP server and if the message is spam then it may be rejected, deleted, pointed to postmaster or moved to Bad mail folder.

Protection on SMTP protocol level
Protection on SMTP protocol level lets us to block messages, getting only head of message. Such protection method reduces incoming internet traffic and absolutely excludes the harmful program coming to your server.

Protection on transport level
Protection on transport level lets to manipulate the message coming to your server, but not yet arriving to the receiver mail box. Such protection method lets to block the message but at the same time send it to mail server administrator for analysis.

Message delivering only to registered receivers
Microsoft Exchange gets all incoming messages by SMTP protocol. If server can't find message recipient inside the system then the message is returned to the sender (non-delivery report, NDR). This scheme has serious hole in safety as sender address isn't checked and the violator can specify any sender address. Mail Storage Guard may reject all "misaddressed" mail or point such messages to specified mailbox.

Message blocking with the help of Senders Black-List
You can create your own senders black-list and insert there the addresses of those senders who send unneeded promotional mail (spam). To the senders black-list you can insert not only e-mail addresses, as well as e-mail addresses with masks that lets to block whole groups and even whole domains. 

Message blocking with the help of DNS blackhole list
Mail Storage Guard supports multilevel block with the help of DNS blackhole list (ORDB, SPAMHAUS, SPAMCOP, DSBL and others). You can use more that one servers at once, that will rise the probability of revealing of the messages containing spam. 

Sending of the blocked messages to mail server administrator
The main point of the anti-spam program is the block of messages containing spam, but another important point of such program not to block needed messages. To determine if your spam filter works right or not there is a need to send messages to mail server administrator for the following analysis. 

Program maintenance of the detailed log
For the analysis of the message accepted your SMTP server there is a need to look through the log file Mail Storage Guard. It contains detailed information about every incoming message and it's condition. 

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Mailbag Assistant Version 3.81

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TBJ Rating:

 
Shareware  

Updated: 05/10/2005


How to create order out of e-mail chaos!

If you're buried alive in e-mail, let Mailbag Assistant come to the rescue with tools to search, organize, analyze and archive your mountain of messages ­- tools that are probably inadequate or unavailable in your mail program. Mailbag Assistant complements your mail program without interfering with it or modifying its message files. It reads and processes your current and archived e-mails with ease, whether they are stored on your computer, on networked drives, or on removable media.

With Mailbag Assistant, you can... 

  • open all your mail files, even those backed up on CD-ROMs or ZIP drives; 
  • find relevant messages quickly; 
  • filter out e-mails that contain virus attachments; 
  • create e-mail archives in compressed format to save disk space; 
  • archive and easily extract all your e-mail attachments; 
  • change mail program and still keep access to your old messages; 
  • export your e-mails as EML files, Web pages, or other formats based on customizable templates; 
  • automate tasks with the built-in scripting language; 
  • examine email for evidence (computer forensics). 
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Quick Reply Version: 2.14

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TBJ Rating:

 
Shareware  

Updated: 05/10/2005


Liquidate all repetitious typing with
Quick Reply!

Are you constantly replying to a lot of e-mail messages? Answer the same questions again and again in forums? Often fill in web forms? Does it take much of your time and effort? Quick Reply is ready to take all the work upon itself and to spare you all those tiring re-writings of similar phrases and even entire messages!

Quick Reply is a tool that provides you with everything you need to quickly compose e-mail messages or any other texts consisting of frequently used sentences.

Quick Reply has the following features:
- dramatically increases your productivity and saves hours of work by liquidating all repetitious typing!
- organizing and maintaining a friendly database of your snippets, replies, texts, etc..
- Drag-and-Drop replies directly into any place of any window (not only email message editors) 
- customizing replies on the fly
- inserting replies by Hot Keys or Macro Commands directly from any application 
- working in full/compact/hidden modes
- placing replies on the Clipboard
- formatting reply contents
- 11 predefined reply insertions allow to insert the current date/time along with your other text
- Quick Reply is compatible with any program that can paste textual contents 
- Quick Reply is compatible with Windows 95, 98, ME, NT, 2000 and XP

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